We are seeking a highly organized and detail-oriented Project Coordinator with
experience in Engineering, Procurement, and Construction (EPC) projects. This role is
an essential part of the Project Management team, responsible for providing technical
and administrative support to ensure projects are executed efficiently, on schedule, and
within budget. The ideal candidate will collaborate with project managers, engineers,
procurement teams, and contractors to track progress, manage documentation, and
facilitate
communication
between stakeholders.

Project Coordination & Planning:
between
stakeholders.
• Assist Project and Program Managers in ensuring project deliverables are met on
time and within budget.
• Develop and maintain project schedules, budgets, and work plans from mid-stage
development through engineering, procurement, and construction phases.
• Support risk management efforts by identifying and addressing potential project
issues.
• Track project progress and escalate delays or challenges to appropriate
stakeholders.
• Administer the Request for Proposal (RFP) process for long-lead procurement and
EPC services.
Procurement & Logistics:
• Coordinate procurement activities, ensuring materials, PPE, and equipment are
ordered and delivered on time.
• Work with vendors and suppliers to manage contracts, delivery schedules, and
cost tracking.
• Assist in developing and processing change orders and managing subcontractor
documentation, including insurance, bonds, and lien waivers.
Documentation & Compliance:
• Maintain and organize essential project documents, including Action Item Lists,
Communication Plans, Risk Registers, Contact Lists, and other key records
• Analyze contracts to understand project scope, deliverables, and required permits.
• Oversee the permit process, arrange for payments, track open permits, and
coordinate final inspections.
Communication & Reporting:
• Act as a liaison between project teams, subcontractors, and stakeholders,
ensuring clear communication of project goals, expectations, and timelines.
• Develop internal and external reports with key inputs from multiple disciplines
(engineering, procurement, construction).
• Organize and manage project meetings, including scheduling, taking notes, and
distributing action items.
• Gather project data from engineers, project controls, and procurement teams to
communicate progress through weekly, bi-weekly, and monthly reports.
Quality, Safety & Compliance:
• Ensure all project activities comply with industry standards, safety regulations, and
company policies.
• Support the implementation of quality assurance and control measures.
• Arrange for construction testing and engineering services as necessary.
• Coordinate subcontractor meetings, track work plans, and ensure compliance with
project timelines.