The Inventory Officer is responsible for managing and maintaining the inventory of materials, equipment, and spare parts required for the operation and maintenance of the power plant. This role ensures optimal inventory levels, accurate records, and compliance with company policies and procedures, supporting uninterrupted plant operations and project execution.

Inventory Management

1. Maintain accurate records of all inventory items, including raw materials, spare parts, tools, and consumables.


2. Monitor stock levels and ensure adequate inventory to prevent operational downtime while avoiding overstocking.


3. Manage inventory control systems to track usage, reorder points, and stock movements.


4. Conduct regular physical inventory counts and reconcile discrepancies with system records.

Procurement Coordination

1. Coordinate with the procurement team to ensure timely acquisition of materials and spare parts.


2. Verify incoming shipments against purchase orders and ensure proper documentation is maintained.


3. Liaise with vendors and suppliers to resolve issues related to quality, quantity, or delivery timelines.

Warehouse  Organisation

8. Ensure the proper storage of inventory items, maintaining organized, clean, and safe warehouse facilities.

1. Develop and enforce procedures for the proper handling, labelling, and storage of materials.


2. Manage the issuance of materials and spare parts to plant staff, ensuring accurate record-keeping.

 

 

Data and Reporting

1. Maintain inventory databases and ensure data accuracy in ERP systems or inventory management software.


2. Prepare and submit regular inventory reports, including stock levels, consumption trends, and reorder needs.


3. Track and report obsolete, damaged, or excess inventory for disposal or adjustment.

Compliance and Safety

1. Ensure compliance with company policies, safety standards, and regulatory requirements.


2. Participate in audits related to inventory and warehouse operations.


3. Train staff on inventory management processes and safety protocols as needed.