To provide administrative assistance to the Company as well as to provide assistance to the Accountant by performing Payables duties efficiently and accurately.

Job Summary
To provide administrative assistance to the Company as well as to provide assistance to the Accountant by performing Payables duties efficiently and accurately.

Job Responsibilities

• Assist in all administrative functions that the Company may require;


• Process Invoices:
  
  
  
  • Check all invoices to ensure accuracy of details and information.
  
  
  • Ensure that invoices are approved before passing for payment, (if not, communicate with various departments to acquire supporting documents)
  
  
  
  


• Code, stamp and processing invoices on the System assigning a “Batch” number and “Purchase Journal” Reference number accordingly before passing to relevant persons (i.e. Allocation of Expenses Personnel)


• Prepare Debit Notes once Inter-Divisions are being charged for approval before distribution.


• Assist suppliers with queries and reconcile customer statements with Sub-Ledger.


• Edits are to be filed after invoices are processed and posted.


• File all suppliers’ invoices and all other relevant documentation.


• Prepare and Submit Statutory Returns.


• Prepare and Submit Daily Cash Flow and Sales Reports.


• Prepare cheque and wire transfer requests for bank.


• Perform any other related duties that may be assigned by management in an efficient and effective manner

Job Ref: AJ/CBH