Job Summary: The Accounting Assistant is responsible for performing a variety of administrative and financial tasks to ensure the effective operations of the Company.

Responsibilities:

1. Completes a variety of administrative tasks to support the effective operations of the Company which include, but are not limited to, coordination of staff activities, record-keeping, tracking daily attendance of staff and contractors.


2. Processes the monthly payroll accurately and in accordance with Payroll schedules and Statutory Regulations


3. Prepares quotations and invoices accurately and in a timely manner in keeping with Company policy.


4. Processes and follow-up on any outstanding receivables, all reconciliations, and queries are dealt with within deadline. Ensure that there are no past-due accounts and no balances that exceed stipulated time limitations and that all reconciling items are investigated and adjusted within the subsequent month.


5. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Processes invoices


6. Maintenance of bookkeeping records for audit purposes.


7. Daily maintenance of the Company’s petty cash float.


8. Maintenance of company’s receipt books.


9. Ensure the accurate execution of monthly reports and submission within deadline.


10. Assist in all activities to ensure accurate recording, tracking and status updated.


11. Support the preparation of financial statements as per Statutory Regulations.


12. Comply with Group’s processes and policies as set out and stated in Company handbook.


13. Perform all duties in conformance with appropriate health, safety, security, environmental and Company's policies and procedures.


14. Any other related duties, which may be assigned.

Qualifications

• Five (5) CSEC subjects including Mathematics and English.


• Level 2 ACCA certification or equivalent qualification.


• Knowledge in SAGE will be an asset

Experience

• At least three (3) years of experience in a similar position


• At least three years providing administrative support to senior management.


• Experience in the Media Industry would be an asset.


• Knowledge of relevant legislation, policies and procedures and office practices.


• Or any equivalent combination of qualifications and experience.

Knowledge Skills & Abilities

• Excellent communication skills.


• Ability to work independently and maintain confidentiality.


• Detail-oriented, organized and flexible approach to work.


• Must possess analytical, problem solving and decision-making skills.


• Proficient in Microsoft Office Suite.

Other Requirements

• Sound Work Ethic.


• Highly proficient, pro-active and self-motivated.

Qualified candidates can email their resume to ctfagundes@eaastaff.com with the subject line - Accounting Assistant.

Reference: CF