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The Administrative Assistant is responsible for all the day-to-day administrative duties of The Urban Group of Companies. Responsibilities include Human Resource, Accounting/Treasury Functions, Inventory, Payroll Functions and assisting with day-to-day store operations.

Key Responsibilities:
• Conduct in-house sales consultations with clients, providing advice on glass products and services.
• Perform site visits to assess client needs, provide accurate quotes, and offer solutions tailored to specific projects.
• Maintain and grow client relationships through excellent customer service and follow-up.
• Meet or exceed individual sales targets through proactive client engagement and relationship building.
• Prepare and deliver presentations, product demonstrations, and proposals to potential clients.
• Collaborate with the Sales Manager to develop and execute sales strategies that align with company goals.
• Maintain accurate records of sales activities, client interactions, and project progress.

Duties and Responsibilities:
• Oversee document preparation, filing systems, and meeting minutes.
• Manage scheduling, calendars, and deadlines.
• Handle correspondence, client/vendor calls, and inquiries.
• Support invoice processing, receipt tracking, and budgeting.
• Coordinate with vendors for quotations, orders, and updates.
• Maintain accurate inventory records for tools and equipment.
• Assist with transportation and office logistics.
• Execute indoor, outdoor, and online marketing tasks.
• Operate platforms such as Microsoft Office, Outlook, QuickBooks, Teams, Zoom.

The Payroll Clerk is responsible for ensuring that all employees are paid accurately and on time. They will process payroll data and ensure that all relevant taxes and deductions are calculated and deducted correctly.

Requirements:
• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• 5+ years of experience as an Executive Assistant, preferably supporting a CEO or other C-level executives.
• Experience in managing complex schedules, travel arrangements, and high-level projects.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills, with attention to detail.
• Ability to work independently, prioritize tasks, and handle multiple assignments simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of discretion, integrity, and professionalism when handling sensitive information.
• Experience in corporate governance and board administration.
• Familiarity with financial and business reports.
• Project management certification or experience.
· This position may require occasional travel.
· Must be willing to work flexible hours as necessary to accommodate the CEO’s schedule.